Five steps, and the system starts holding itself up.
There is no month of data entry before you see anything. The process map and the catalogue of the standard are enough for everything else to lean on.
Draw the process map.
Load your processes into the three bands, assign an owner to each one and declare how they interact. It is the scaffolding everything else rests on: documents apply to processes, nonconformities happen in processes and indicators measure processes.
- Three bands: strategic, operational and support
- One owner per process, with what that implies for permissions
- Interactions declared, not assumed
Link everything to the standard.
The ISO 9001:2015 catalogue ships loaded, from clause 4 to clause 10. What you do is declare which requirement each process, document, risk or indicator satisfies. That link is the only thing that later allows compliance to be computed rather than asserted.
- The full catalogue of the standard, with its text and its subclauses
- Links from processes, documents, risks, indicators and more
- Standards and editions, for when there is more than one to declare conformity against
Start the cycle.
Documents get drafted, reviewed, approved and distributed. Risks get assessed, treated and reassessed. Indicators get measured, by hand or from a query. Each of those moves leaves evidence, and the evidence is what later moves the matrix.
- Approval cycle, validity and reading control
- Risks with configurable scales, treatment and reassessment
- Indicators with targets, thresholds and automatic measurement
Audit and improve.
The internal audit walks the checklist and leaves findings. The finding opens a nonconformity, the nonconformity asks for a root cause and opens an action, and the action has an owner and a deadline. Nothing stays an intention recorded in the minutes.
- Programme, plan, checklist and a PDF report
- Root cause, correction, action and effectiveness verification
- Daily notices of what is coming due and what already fell due
Look at the heat map.
With the links in place and the evidence on file, each requirement's state computes itself. The map shows where the gap is, the panel explains why, and the list orders by severity what is worth resolving first. Before the audit, not after it.
- Four states computed by five rules over the evidence
- A gap list ordered by severity
- An AI pre-audit to review the system before it gets reviewed
GeniTrace screenshots with the demonstration data of Metalúrgica Andina S.A.
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